- Case Study
- Fuel Monitoring
How goSTOPS Stopped Fuel Loss with IoT-Based Diesel Generator Fuel Monitoring
Summary at a glance
Industry: Hospitality (Hostels & Budget Stays)
Assets: Diesel generators across multiple properties
Key challenges: Inaccurate fuel fills, weak audits, suspected leakages/theft
Solution: IoT-based fuel monitoring with high-precision sensors & real-time analytics
Impact: Accurate fuel tracking, stronger audits, reduced theft/loss, and higher operational efficiency
About goSTOPS and the fuel challenge
goSTOPS is a fast-growing chain of hostels and budget accommodations that relies heavily on diesel generators to ensure uninterrupted guest experience across locations. With multiple sites and frequent fuel fills, the team struggled to reconcile actual fuel usage with bills and vendor claims.
Manual tracking made it hard to verify whether the fuel paid for was actually received in the tanks.
Limited visibility into consumption patterns meant potential leakage, theft, or generator inefficiencies could go unnoticed until costs spiked.
goSTOPS wanted a reliable, real-time fuel monitoring system that could give them audit-grade data for every liter of diesel filled and consumed.
Fuel tracking and monitoring gaps
1. Inaccurate visibility into fuel fills
Fuel fills were recorded manually at site level, leaving room for mistakes and manipulation.
There was no precise way to confirm how much fuel actually went into each diesel generator tank.
Discrepancies between invoices, logbooks, and actual consumption frequently appeared during reconciliations.
2. Weak fuel payment audits
Because the team did not have credible, system-generated data, auditing fuel purchases was difficult.
Finance and operations teams could not confidently match payments to actual fuel received.
Investigating suspected anomalies was time-consuming and largely dependent on manual checks and trust.
3. Limited insight into consumption and losses
Without continuous monitoring, it was nearly impossible to spot abnormal fuel usage patterns across sites.
Unexpected drops in tank levels could indicate theft, pilferage, or leakages but often went undetected.
Generator performance and fuel efficiency could not be benchmarked or optimized with existing data.
DATOMS IoT-based fuel monitoring solution
To close these gaps, goSTOPS implemented DATOMS’ IoT-based fuel monitoring system across its diesel generator fleet. The solution delivered end-to-end visibility into fuel levels, fills, and consumption, powered by accurate sensors and a cloud platform.
1. High-precision fuel level sensors on every DG
DATOMS deployed calibrated, high-precision fuel level sensors in each generator’s fuel tank.
Sensors captured real-time fuel level data with high accuracy, even during frequent fills and consumption cycles.
Calibration ensured reliable readings across different tanks and operating conditions, enabling audit-ready records.
2. Secure data transmission to DATOMS Cloud
All fuel level and event data from the generators were securely transmitted to DATOMS Cloud.
Real-time data flows ensured that every change in fuel level was captured and stored centrally.
Centralization made it possible to compare locations, standardize reporting, and enforce consistent monitoring practices.
3. Real-time dashboards and analytics
The operations team gained access to a user-friendly dashboard on DATOMS Cloud for live monitoring and analysis.
The dashboard provided clear views of tank levels, fuel fills, consumption over time, and anomalies at each site.
Configurable charts and reports helped teams drill into specific locations, time windows, or generators for deeper analysis.
4. Intelligent alerts for fuel events and discrepancies
DATOMS enabled real-time alerts for critical fuel events.
Alerts could be triggered for large or unexpected fuel drops, unusual fills, or abnormal consumption patterns.
Notifications via email/SMS ensured that the right stakeholders were informed immediately and could act before losses escalated.
Business impact for goSTOPS
1. Accurate, tamper-resistant fuel tracking
DATOMS gave goSTOPS a single source of truth for each fuel fill event.
Every fill was logged with volume, time, and location, eliminating guesswork and manual disputes.
Automated data capture significantly reduced human error, making fuel inventory records trustworthy for day-to-day operations and audits.
2. Stronger fuel payment audits and financial control
With granular, time-stamped data, goSTOPS could match invoices to actual fuel received with far greater confidence.
Finance teams could validate that each liter billed by vendors was actually present in the tanks.
Detailed reports supported investigation of anomalies, helping minimize overpayments and tightening financial leakages.
3. Reduced fuel theft, loss, and leakages
Real-time alerts and accurate logging made fuel pilferage or unexplained losses harder to hide.
Any suspicious drops or patterns could be quickly flagged, investigated, and resolved.
This improved control over fuel usage contributed to meaningful cost savings and reinforced internal accountability.
4. Higher operational efficiency
By eliminating manual logbooks and ad hoc checks, teams could focus on higher-value activities.
Automated monitoring reduced administrative workload for site and central teams.
Operations could allocate staff time more strategically, improving overall efficiency across locations.
5. Better budgeting and planning
With clean historical data on consumption and fills, goSTOPS could forecast fuel requirements more accurately.
Patterns in usage helped the team plan deliveries and budgets, avoiding surprise fuel expenses.
Improved predictability supported smarter procurement strategies and negotiations with suppliers.
6. Greater transparency and accountability
Digitized and visual fuel data fostered a more transparent culture between teams and management.
Everyone—from site teams to finance and leadership—worked from the same authoritative dataset.
Clear visibility into fuel behavior supported data-driven decisions and continuous improvement in fuel management practices.
Why this matters for other DG-heavy businesses
Organizations with distributed diesel generators—such as hospitality chains, construction companies, rental DG providers, and remote industrial sites—face similar challenges in fuel tracking and audits. An IoT-based fuel monitoring system like DATOMS can transform fuel from a black box into a measurable, controllable asset.
Gain real-time visibility across all sites instead of relying on scattered spreadsheets.
Detect theft, leakages, and inefficiencies early, before they become significant cost centers.
Ready to bring audit-grade fuel visibility to your DG fleet?
goSTOPS used DATOMS IoT to turn fuel data into a strategic lever for cost control and operational excellence. The same approach can help your organization tighten controls, cut losses, and make more confident decisions about fuel usage.
Explore our smart fuel monitoring system for industrial assets and fleets.
See how real-time data, alerts, and analytics can reshape your fuel management practices.
Learn more about our Fuel Management System
Want to discuss your specific DG setup or fuel challenges?
Contact our team today to schedule a tailored walkthrough of DATOMS Fuel Monitoring.
